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Accounting & Financial Reporting Training Materials

Job aids, handouts and training guides are the latest versions of materials used in OBFS training courses. For your convenience, documents will open in new browser windows. Most documents are in the Acrobat PDF PDF icon format. Please choose the course name: 

Property Accounting

Other


Journal Voucher Processing

This course provides instructions on how to prepare and manage journal vouchers. This includes how to complete journal voucher entries, perform error handling, work with suspended documents, and perform queries to review journal entry results.

Job Aids

Handout

Participant Guide


Retrieving General Ledger Reports

This course provides instructions to retrieve operational and ad-hoc reports and data including budgets, balances, and detail transaction information using three data sources: Mobius View, EDDIE, and Banner Queries. There will be practice opportunities, step-by-step instructions, job aids, and helpful hints for data retrieval. Bring your NetID and password along with your unit's C-FOAPAL(s).

Job Aids

Handouts

Participant Guide


General Encumbrances

This course provides instructions on how to create and manage general encumbrances in Banner. This includes how to establish a general encumbrance, adjust a general encumbrance, partially and totally liquidate general encumbrances, and execute encumbrance-related queries and reports.

Job Aids

Handouts

Participant Guide


Understanding University Financial Statements & the Reconciliation Process

This course provides an understanding of University financial statements and how to utilize them, in combination with other tools, to reconcile your unit's Funds and locate budget balances. This course will explain the role of Account codes in classifying transactions and how to interpret financial statements, Banner query forms, and other reports used in the reconciliation process. This course will identify the guidelines established for the reconciliation of University financial statements to unit records and will identify ways to detect and prevent rogue C-FOAPALs.

Handout

Participant Guide


Reporting for Managers

This course moves beyond the standard financial statements used in the reconciliation process and examines EDDIE reports and Banner queries that provide rolled-up and summary reports. This course will provide a hands-on opportunity to use EDDIE and Banner to retrieve and review these reports.

Participant Guide


Self-Supporting Funds Resources

Self-supporting funds (SSF) account for revenue-generating activities from the sale of products or services to customers.

See below for various resources, reference tools, and job aids which will help you properly manage your self-supporting fund activity.

Participant Guide

Job Aids

Other Training Resources


Gift Funds Resources

Gift funds account for charitable, voluntary donations made to the University of Illinois System where the donor receives no bargained-for-benefit and requires nothing in return other than an assurance that the intent of the donation will be honored.

See below for various resources, reference tools, and job aids which will help you to properly manage your gift funds.

Job Aids

Other Training Resources


FABweb Unit Rep Certificate Course

Suggested Prerequisite: Before taking this course, it is recommended to first complete Introduction to Banner and Finance I

In this course, you will learn what equipment is and how to manage it. This course will introduce you to the equipment management lifecycle. You will learn about the roles, responsibilities, and systems involved in processing property records. You will also learn about the codes and labels used to classify and identify equipment.

Online Training

Other Training Resources

      


FABweb Additions and Updates

This course provides an overview of FABweb procedures used to process new fixed asset acquisitions and update records for existing fixed assets. This course also shows how FABweb interacts with Banner, and how to find fixed asset information in Banner. In addition, this course discusses FABweb security, as well as parent and children assets. This information will help you keep your department's asset records accurate and up-to-date.

Handouts

Participant Guide


FABweb Transfers and Disposals

This course provides an overview of FABweb procedures that you will use to perform fixed asset interdepartmental transfers and disposals. In this course, you will learn how to transfer an equipment record to another department, using FABweb. You will also learn about the disposal process and how to dispose of equipment that no longer works or is no longer needed in your department, as well as the process to document disposal of equipment that has been damaged beyond repair, lost, stolen, or unable to be located.

Job Aids

Participant Guide


 

Physical Inventory of Equipment

In this course, you will learn the process of conducting physical inventory and the steps in verifying the biennial inventory. You will learn how to access the Biennial Inventory system and how to run the inventory list. Also, you will learn about inventory policies and procedures and problem-solving. In addition, you will see how the Biennial Inventory mobile app can be used to help conduct physical inventory.

Job Aids

App Guides

Participant Guide


FABweb Batch Upload

Functionality is available in FABweb for units to upload files with multiple records versus keying one equipment item at a time. This eliminates the rekeying of data and minimizes keying errors.

Job Aids

Online Tutorials

  • FABweb Batch Upload 


Account Code Search

Find the correct Account code quickly and easily with Account Code Search.

Job Aid

Online Tutorial

 

  • Find a Complete Account Code List [posted: 6/1/17]

  • Using Account Code Search This tutorial does not have audio. [posted: 4/29/16]

Webinar

  • Account Code Search Tool Webinar [29 min 19 sec] [posted: 6/9/16]


Fiscal Control and Internal Auditing Act (FCIAA) Certification

These Web-based courses provide an overview of what FCIAA certification is, why it is important, and how the process occurs.

The FCIAA certification process is role-based; if you are a Submitter or Approver in the FCIAA application, take the online FCIAA Training for Submitter and Approver. If you have another role in the FCIAA application, take the FCIAA Training for Other Roles course. 

Job Aids

Online Training

Webinars


Misclassified FOAPAL Reports in EDDIE

This course is offered as a Webinar, or web-based seminar. It focuses on running the Misclassified FOAPAL report in EDDIE.  It also covers the report criteria used to retrieve misclassified (or "rogue") FOAPAL transactions. Individuals who are familiar with EDDIE reports and who are interested in a report that lists misclassified FOAPALs at the transaction level will find this information useful.  Course materials include a presentation in PDF, a video tutorial showing how to run the report, and a job aid outlining the steps used to run the report.

Job Aid

Online Tutorial
This tutorial does not have audio.

  • Running the Misclassified FOAPAL Report [updated: 4/28/16]

     

Presentation


Multiple-Year Labor Encumbering in Banner

As of January 24, 2010, Banner calculates multiple year labor encumbrances. (The prior labor encumbrance functionality limited salary and fringe encumbrance calculations through June 30 of the current fiscal year.) This enhancement calculates labor and fringe encumbrances related to future fiscal years.  This functionality will aid in forecasting future labor and fringe encumbrances associated with grants and federal appropriations.

Job Aids

Participant Guide


Please send questions or comments regarding training to Learning Systems Support at sharedservices@uillinois.edu.

Last updated: August 1, 2023

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